Business Compliance
Up to 250 active compliance records & 10 users
$69/month
- Centralized document repository
- Expiration tracking & 90/60/7 day alerts
- Task assignment & email notifications
- Standard support
License & Compliance Management · From $69/month
Turn compliance deadlines into controlled, trackable workflows.
Vigilant LMS is an enterprise license and compliance management platform designed to help organizations securely manage regulatory documents, licenses, permits, certifications, insurance records, and time-sensitive compliance information.
On-time regulatory renewal visibility
100% ▲ live
Recent activity
Central Repository & Metadata — updated
Multi-Level Organizational Hierarchy — syncing
Executive Dashboards & Reports — insight ready
Renewal Workflow & Task Assignment — completed
Overview
Why teams choose Vigilant LMS
Vigilant LMS is an enterprise license and compliance management platform designed to help organizations securely manage regulatory documents, licenses, permits, certifications, insurance records, and other time-sensitive compliance information.
The platform combines centralized document management with automated alerts, task assignment, access controls, and audit trails. Moving from passive document storage to active compliance management, Vigilant LMS creates a structured lifecycle: Record → Alert → Assign → Renew → Validate.
Features
Built for the way you actually work
Centralized Compliance Repository
Store licenses, permits, certificates, contracts, and supporting regulatory documents in one secure, searchable system.
Expiration Tracking
Record issue and expiry dates and monitor real-time document status across your organization.
Multi-Level Categorization
Organize compliance records seamlessly across business units, departments, regions, and branch locations.
Automated Renewal Alerts
Trigger advance notifications at key renewal intervals, including 90, 60, 30, and 7 days prior to expiration.
Renewal Task Assignment
Assign compliance renewal actions to specific team members, set milestones, and track progress to completion.
Document Attachments
Keep official PDF, image, and contract files securely linked directly to their respective compliance records.
Role-Based Access Control
Restrict sensitive compliance information and document downloads to authorized personnel and department heads.
Audit Trails & Reporting
Record document uploads, task assignments, status changes, and administrative activity with executive reporting dashboards.
Modules
Everything inside Vigilant LMS
01
Central Repository & Metadata
Document uploads, license types, issuing authority tracking, issue/expiry dates, and PDF attachments
02
Multi-Level Organizational Hierarchy
Categorize records by legal entity, business unit, region, branch, and functional department
03
Automated Expiration Alert Engine
Configurable multi-stage notifications (90/60/30/7 days), escalation triggers, and email alerts
04
Renewal Workflow & Task Assignment
Assign responsible officers, set renewal checklists, track vendor quotes, and verify submission proof
05
Role-Based Security & Audit Logs
Granular access permissions, document download locks, activity logging, and compliance history
06
Executive Dashboards & Reports
Live status summaries of active, expiring, and expired permits, risk heatmaps, and audit export
Results
The numbers our clients see
0
On-time regulatory renewal visibility
0
Reduction in missed permit & license deadlines
0
Regulatory fines from expired credentials
0
Advance warning on critical document renewals
Pricing
Simple plans, everything included
Hosting, backups, updates, and support are part of every plan — the price you see is the price you pay.
Enterprise Compliance
Unlimited compliance records & multi-entity
$179/month
- Everything in Business Compliance
- Multi-level department & branch hierarchy
- Custom renewal approval workflows
- Role-based access control & audit trails
- Priority support
Corporate Suite
Multi-national enterprise & custom frameworks
Custom
- Everything in Enterprise Compliance
- Custom regulatory framework schemas
- API sync with ERP/HRMS document stores
- Dedicated database instance & 24/7 SLA
FAQ
Vigilant LMS questions, answered
Vigilant LMS sends automated multi-stage notifications via email and system alerts at configurable intervals (e.g., 90, 60, 30, and 7 days before expiry). It automatically creates renewal tasks and escalates unassigned or delayed renewals to management.
Yes. Vigilant LMS features multi-level categorization allowing you to group licenses, permits, and certificates by company entity, geographical region, branch, or operational department with granular permissions.
Yes. Every document upload, modification, status update, task completion, and user view is logged in an immutable audit trail, making regulatory audits effortless and transparent.
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Explore productSee Vigilant LMS with your own data
Book a live demo with the engineers who built it — bring a sample of your real workflow and watch it run.